Below is important information you should be aware of regarding the upgrade.

Logging in for the First Time?

· New URL – If you log into Summit from the iSiS, e*mpac, or HR Direct pages, no action is required as the login buttons have been updated.  If you have saved the Summit URL as a favorite, please use the new URL to access SUMMIT. For more information on updating saved bookmarks please see Summit Upgrade - updating your bookmarks.pdf

· Home Page –you will notice the home page has changed. To access your dashboards use the “Dashboard” drop down list found at the top mid right

A list of your available dashboards will appear, click on the dashboard you would like to access, note Student dashboards are listed under CSW Reports, Finance dashboards are listed under FDM Reports, and HR dashboards are listed under HCM Reports.

You do have the ability to save a default dashboard and bypass the home page, see detailed instructions --- Summit 11G Setting a Default Dashbaord.pdf

What’s New? 

• Filters – now include the ability to access a search function to find criteria based upon text entered. Clicking the More/Search… Box will open a pop-up window which allows you to search for the criteria.
• Apply Button – this button replaces the “GO” button, use this button to retrieve your data.
• Reset Button – this button replaces the “Clear Filter” button, use this button to clear your filter criteria.
• Return to Summary link – this now appears as a link rather than a button and can be found at the top and bottom of most Activity pages.
• Export Link - replaces the Download/Print option on individual widgets, accessing this link will give you the option to download to PDF, Excel, PowerPoint, Web, or to download data only.
   

Internet Explorer 10 should install with compatibility mode turned on.  iSiS requires this setting to remain enabled so that the browser can determine the best way to render pages.  If compatibility mode is disabled, iSiS pages could be severely impacted. To enable compatibility mode for a page:

1. Check to see if the Compatibility View icon:

is visible on the address bar. If the Compatibility View icon is not visible, the Web page has no issues displaying in Internet Explorer 10.

Note:  Once you turn on Compatibility View, Internet Explorer will automatically show that site in Compatibility View each time you visit. You can turn it off by tapping or clicking the button again. Or, you can clear the entire list of sites using Compatibility View by deleting your browsing history.

October FYR Newsletter.pdf

Students completing degree requirements for a Graduate Certificate or Graduate Degree in December 2012 must submit a signed copy of the degree clearance form to the Registrar in Dugan room 101 by December 3, 2012, along with all supporting documents.

Please note that it may take a few weeks for you to meet with your advisor and obtain all signatures.  Please do not wait until the last minute to request forms!

Students completing a graduate degree may download a degree clearance form for a Master/Ed.S/Doctorate* degree at: http://www.uml.edu/docs/clearance_form_tcm18-3565.pdf

Students completing a Graduate Certificate may download the Graduate Certificate Clearance Form at web site: http://www.uml.edu/docs/cert_clearance_tcm18-3563.pdf

Or you may request or pick up a copy of each form from the Registrar’s Office in Dugan room 101.   

Once you have filled out the appropriate form and obtained the signature of either your Graduate degree Advisor or certificate Coordinator, please return the appropriate form to the Registrar’s Office in Dugan Hall room 101 by December 3, 2012.

*NOTE  - Students completing a Thesis/Dissertation as part of their graduate degree must also submit their Thesis/Dissertation to the Lydon Library no later than December 20, 2012 for publication and binding.  A copy of the signature page of the Thesis/Dissertation must be submitted to the Registrar’s Office in Dugan 101.

Thank you for your attention in this matter.

Sincerely,

Patricia A. Duff

Registrar

What a Permission Number will do:

Allow a student to register or add into a course without the pre-requisite course listed on their iSiS transcript. 

Allow an Undergraduate student to register for a Graduate course.

Allow a student to register for a closed Undergraduate course with enrollment limit below 15 or above 19.

Allow a student to register for a closed Continuing Education(evening or online) course.

Allow a Graduate student to register for a closed graduate level course (courses at the 500 or above level).

How to Obtain a Permission Number:

Undergraduate students in the College of Fine Arts/Humanities/Social Sciences, the College of Engineering and the College of Sciences must see the department chairperson to obtain a permission number. Undergraduate students in the Manning School of Business and School of Health and Environment must go to the Office of the Dean of the College to obtain a permission number.

Graduate students taking graduate on campus, online or Continuing Studies courses may obtain a permission number from the instructor or department chairperson of the course.  Please note graduate Business students should obtain permission numbers from Kathleen_Rourke@uml.edu and students taking the Graduate Autism courses and need a permission number must contact Dr. Richard_Siegel@uml.edu  to obtain one. 

Students taking Online or Continuing Studies courses may obtain a permission number from the instructor or department chairperson of the course.

What a Permission Number will not do:

A permission number will not allow a student to register or add into an undergraduate daytime  course that is filled (closed) which  has an enrollment limit between 15 – 19.   An academic petition, found at: http://www.uml.edu/registrar/docs/academicpetition.pdf with the signature of the instructor and the College Dean and presented to the Registrar’s Office during the add/drop period will allow a student into a closed undergraduate course with an enrollment limit between 15-19.

A permission number will not allow a student to register or add into a course if the student

has a service indicator (hold) flag. Probationary holds will not  prevent students from registering.

A permission number will not allow a student to register or add into a course beyond

the academic calendar dates.

A permission number will not allow a student to register or add into a course if the student

is not enrolled in the co-requisite course.

A permission number will not allow someone to register if they are not an active student

at the University of Massachusetts Lowell.

If a student is not on the class roster as enrolled they are not registered and will not receive credit or grades for the course. 

http://www.uml.edu/registrar/

Are you graduating May, 2013 or Summer 2013?

It’s time to file your graduation form (DIG) with your department. If you file by  November 13, 2012 and your petition-to-graduate is approved, we can guarantee that your name will be printed in the Commencement book and, (if you satisfy all degree requirements and financial obligations) that you will receive your diploma  at the commencement ceremony. 

Please see your advisor to file for graduation.

Mid-term grades have been generated for Fall 2012 courses.  Per the academic calendar Tuesday October 16^th  is mid-semester.  At least one evaluation is required in each course. The grade is submitted by the faculty to inform the student of their current grade status.  Reports will be generated on Wednesday, October 24^th  to notify students and advisors of poor academic progress.  This is an important indicator for departments and colleges to use for planning and retention.

Three additional grades have been introduced for mid-term grading only:

Faculty may either

1)      Enter grades for only a subset of students (those at risk of failing)

                                   or

2)      Enter grades for everyone listed on the mid-term grade roster.

Students who are identified as being at risk (grades of FN, IDF, D or F) will receive a letter through ISIS notifying them that they are at risk and encouraging them to speak to their instructor or advisor; Students who are identified as being at risk (grades of FN, IDF, D or F) in multiple courses, will be contacted by Student Services to provide appropriate intervention.

Mid-Term Grade Process: 

1)      In iSiS Faculty Self-Service “My Schedule”, click on the Grade roster icon circled in red  below next to the grade roster you wish to enter the mid-term grades.

2)      Validate that the Grade Roster type is “Mid-Term Grade” roster. Enter the grade.

How to enter midterm grades for one or more (not all) students on the grade sheet:

3)      Save the grade roster.

How to enter midterm grades for every student on the grade sheet:

1. Record Grades
2. SAVE
3. Mark Grade Roster – Approved
4. SAVE

A confirmation popup will display below as well as an email sent to confirming the roster has been submitted correctly and students will be able to see the grades online overnight.

·         Midterm grades will be available to the student.

·         Midterm grades are not official and do no factor into grade point average and credits earned. Midterm grades do not appear on transcripts.  They are meant to give the student an indication of his progress mid way through the semester.

·         If the student questions a grade, or receives any grade that is less than satisfactory, he should make an appointment to talk to the professor.  Midterm grades are meant as an opportunity to encourage students to open a conversation or dialogue with the professor about how things are progressing.

·         The student may need to consider whether withdrawing from a class may be warranted.  If one grade is very low, withdrawing from that class might give him/her more time to focus his/her energies on doing well in his/her other classes.  Although withdrawing is not ideal, in some cases it may make success in other classes more manageable, and help him/her keep his/her GPA strong.

·         The student may want to keep midterm information in mind as he/she considers his/her choice of classes for the following semester.  He/She may need to think about whether or not to take advanced classes, or particular instructors, or learning styles.

·         It is important to keep midterm grades in perspective.  They provide valuable information to students at an important point in the semester.  Students who make sure to check these grades, and who consider what they mean, know whether they are advancing smoothly or whether they may need to make some changes.  Parents can help students interpret the information and put it in perspective, but then they need to step back once again to allow the student to follow through with whatever he needs to do.

During the morning of Saturday, September 22, a maintenance event will occur in the Production South Street Shrewsbury Data Center. This event will result in multiple services being offline as noted below. This is an expansion of a normal monthly maintenance window. It has been expanded due to the amount of work required and the estimated time to complete
_______________________________________________________________________________________________________________________________________________________

WHAT: All services housed in the production South Street Data Center will be unavailable.

WHEN: Saturday September 22, 2012 from 4:00 am until 12 noon.

WHY: Primarily UITS will be upgrading data storage software and introducing new equipment into the data center. These changes will provide enhanced performance and reliability for the applications in the data center.

 
IMPACT to SA Supported applications: From 4:00 am until noon on Saturday September 22, services in the Production, South Street,  data center will be unavailable. This includes:

• SA Production PeopleSoft (iSiS)
• Parent Access (UShare)
• u.achieve, u.select
• R25 (BookIt)
• RMS (Housing Gateway)
• eMill
• SharePoint(Workspaces)
• E-mail to umassp.edu.  We will not be able to respond to any e-mails for part or all of this downtime window.

All IT groups sincerely apologize for the inconvenience and disruption this event caused.

If you have suggestions on how Lowell can better manage these outages, please email our Administrative Systems Integration team at asi@uml.edu

Tuesday, September 11, 2012

Please note that undergraduate students in both day and Continuing Education must
use a permission number to add into a course after September 11, 2012*.  Graduate students
may add courses through September 18, 2012.

Waitlist ends September 11, 2012

The waitlist function for all courses (Graduate, Undergraduate, Continuing Studies) will end September 11, 2012.  Undergraduate students in both day and Continuing Education must use a permission number to add into a course from September 12, 2012 to September 18, 2012.  All students must use a permission number to add into a closed course.

Tuesday, September 18, 2012

• This is the last day to add into courses with permission number for undergraduate students
• This is the last day to change course status to pass/no credit – undergraduate students
• This is the last day to drop courses and not pay tuition and fees – all students
• This is the last day to change course status to audit – all students
• This is the last day for graduate students to add a course with or without permission number

What a Permission Number will do:

• A permission number will allow a student to register or add into a course if the student does not have the pre-requisite course listed on their ISIS transcript. 
• A permission number will allow an Undergraduate student to register for a Graduate course.
• A permission number will allow an Undergraduate student to register for a closed  Undergraduate course if that course is numbered 300 or above (Jr/Sr level course).
• A permission number will allow a student to register for a Continuing Education(evening or online) course if that course is closed
• A permission number will allow a Graduate student to register for a graduate level course (courses at the 500 or above level) if that course is closed.

How to Obtain a Permission Number:

Undergraduate students in the College of Fine Arts/Humanities/Social Sciences, the College of Engineering and the College of Sciences must see the department chairperson to obtain a permission number. Undergraduate students in the College of Management and School of Health and Environment must go to the Office of the Dean of the College to obtain a permission number.

Graduate students taking graduate courses may obtain a permission number from the instructor or department chairperson of the course.  Please note students taking the Graduate Autism courses and need a permission number must contact Dr. Richard_Siegel@uml.edu  to obtain a permission number. 

Students taking Online or Continuing Studies courses may obtain a permission number from the instructor or department chairperson of the course.

What a Permission Number will not do:

• A permission number will not allow a student to register or add an undergraduate daytime freshmen/sophomore level (100 – 200 ) course that is filled.   An academic petition, found at: http://www.uml.edu/registrar/docs/academicpetition.pdf with the signature of the instructor and the College Dean and presented to the Registrar’s Office during the add/drop period will allow a student into a closed freshmen/sophomore level undergraduate course.
• A permission number will not allow a student to register or add into a course if the student has a service indicator (hold) flag. Probationary holds will not  prevent students from registering.
• A permission number will not allow a student to register or add into a course beyond
  the academic calendar dates.
• A permission number will not allow a student to register or add into a course if the student is not enrolled in the co-requisite course.
• A permission number will not allow someone to register if they are not an active student
  at the University of Massachusetts Lowell.

______________________________________________________________________________
If a student is not on the class roster as enrolled they are not registered and will not receive credit or grades for the course. Please check your schedules and be sure to withdraw from any courses that you were not intending to enroll in.

*See the academic calendar for courses starting March 2013.

Best wishes for a successful Fall 2012 semester.

Patricia A. Duff
Registrar
University of Massachusetts Lowell
883 Broadway Street
Lowell, MA  01854

• Students are able to download their class schedule in ical file format from the student service center >my class schedule page
• Faculty are able to download their schedule in ical format from the Faculty Center >My Schedule page. 

Unfortunately this functionality is not supported with Outlook Web that Lowell Student's use, but is supported by Microsoft Outlook (Windows) and other calendar solutions that students could be using.    The ‘HELP’ documentation notes this and users should go to their specific software for detailed import instructions.

IMPORTANT REMINDER TO ALL FACULTY

Please remember to “approve” your grade sheet

After the grades are entered for your course, you must change the status to “approved” and save again in order for the grades to be posted.  Please follow the instructions below to enter grades.

• Go to the Faculty Center in iSiS
• Choose the grade roster for the course
• Enter grades for the entire class
• Click save
• Change approval status to Approved
• Click save.

Once you have done the above, a pop up message will appear stating that you have successfully submitted grades.

An email will also be sent to your University of Massachusetts Lowell email account stating you have successfully submitted grades.

If you are having any problems, please call Patricia Duff  or Mai Nguyen.

The last day to enter grades for courses offered though Continuing Education is 48 hours after the last class/final exam.  The last day to enter grades for all other courses is May 21, 2012 at 5:00pm.

Thank you for your consideration in this matter.

Patricia A. Duff

Registrar

RELATED LINKS:    See Video on Entering Grades