HR Direct tag:blog.uml.edu,2009-02-17:/hrdirect/32 2013-03-08T11:29:54Z Movable Type Enterprise 4.24-en 3/8/13 - Time Reporting Reminder for Snow Day tag:blog.uml.edu,2013:/hrdirect//32.2450 2013-02-08T11:06:11Z 2013-03-08T11:29:54Z Richard Conley UMass Lowell is closed on Friday 3/8 for snow (although River Hawk Hockey game will be played as scheduled)

Employees are reminded to update their time sheet to reflect the University Closure.

Staff should see the following job aid:

Non-essential personnel should put in their regularly scheduled hours (standard is 7.5) using the University Closed (UCLSD) code. Non-essentail personnel do not earn comp time on a day UMass Lowell is official closed even if they work for a few hours from home or came into the office.

A job aid for police as essentail employees to report time is available in the "Information for Police" section and is also posted below:

]]> 2012 W-2's for Employees tag:blog.uml.edu,2013:/hrdirect//32.2445 2013-01-24T16:59:24Z 2013-01-24T17:18:10Z Richard Conley W2 Year End Forms will be mailed to addresses on file within HR Direct as of 1/31/13.

W2's are also now available for employees in HR Direct under Self Service > Payroll and Compensation. 

Employees looking for additional information on their 2012 W2 can click onto the UMASS W2 Information link for a more detailed explanation on 2012 tax reporting.

2012 W-2 Information for Employees.doc

]]> UPDATED: 1/22/13 Issue with Personal Time on 1/18 Pay Advice tag:blog.uml.edu,2013:/hrdirect//32.2376 2013-01-16T17:40:01Z 2013-01-22T14:05:07Z Richard Conley Due to an issue loading Personal Time in HR Direct, employees may notice that the Personal time on the January 18th pay advice reflects last year’s 2012 personal time award. 

A fix is being applied and employees will see the updated 2013 award on the 2/1 pay advice OR within a couple days on the HR Direct self-service employee timesheet.  An update to this message will be made once the correct information is posted in HR Direct. 

UPDATE 1/22/13 - Balances have been updated and are available on the HR Direct self-service timesheet.   Employees will also see corrected balances on the 2/1 pay advice.

]]> 1/7/13 Update Addrees to ensure receipt of year-end tax documents tag:blog.uml.edu,2013:/hrdirect//32.2360 2013-01-07T15:29:00Z 2013-01-07T15:37:41Z Richard Conley Year-end tax documents (W-2's and 1042-S forms) will be mailed out in the next few weeks. It is important that your address in HR Direct is current to ensure you receive these documents in a timely manner.  Please log into HR Direct to verify and update, if needed, the address on file.  The path to review and update your address is:

 

Self Service > Personal Information > Home and Mailing Address

 

 

 

If you need assistance, please see the folllowing job aid:

]]> 1/4/13 Information on Paycheck Deductions tag:blog.uml.edu,2013:/hrdirect//32.2354 2013-01-03T21:33:06Z 2013-01-07T15:37:08Z Richard Conley Paycheck deductions for 1/4/2013

 

Employees who normally have Parking or GIC deductions (Basic Health, Long Term Disability, Optional Life Insurance) in their paycheck will see that those deductions are not present in their paycheck that is being distributed on 1/4/2013.  This pay date is the third pay date in a month and earnings are not subject to these deductions.

]]> Special Holiday Time Reporting & Approval tag:blog.uml.edu,2012:/hrdirect//32.2348 2012-12-19T14:32:06Z 2012-12-19T14:42:06Z Richard Conley HR Direct Reminder for employees to REPORT TIME early for the current Pay Period:  12/16/2012- 12/29/2012

The University will be partially closed from Monday, December 24th – Tuesday, January 1st

In an effort to provide everyone with the opportunity to enjoy the holiday break and partial closing employees should report time by Thursday, December 20th.

With the exception of the two holidays (12/25/2012 and 1/1/2013) employees should report personal time (PER) or vacation time (VAC) for any time off during the break.

 

HR Direct Reminder for managers to APPROVE TIME early for the current Pay Period: 12/16/2012- 12/29/2012

The University will be partially closed from Monday December 24th – Tuesday, January 1st

In an effort to provide everyone with the opportunity to enjoy the holiday break and partial closing employees should report time by Thursday, December 20th.

If your employees report time by the close of this business day, managers should be able to approve time on Friday December 21st.

With the exception of the two holidays (12/25/2012 and 1/1/2013) employees should be reporting personal time (PER) or vacation time (VAC) for any time off during the break.

]]> Personal Time for 2012 & 2013 tag:blog.uml.edu,2012:/hrdirect//32.2342 2012-12-06T14:12:19Z 2013-01-07T15:38:29Z Richard Conley  
The employee will not see their 2013 Personal time on their timesheet until after payroll processing on Tuesday January 15, 2013. 
]]> Time Reporting for Hurricane Sandy on 10/29/12 tag:blog.uml.edu,2012:/hrdirect//32.2328 2012-10-30T18:54:56Z 2012-10-31T17:20:53Z Employees are reminded to update their time reporting to reflect the University Closure on Monday, October 29th. Staff should see the following job aid: http://www.uml.edu/docs/ESS-Exception_Timesheet_Entry_for_University_Closure_tcm18-46482.pdf Non-essential personnel should put in their regularly scheduled hours (standard is 7.5) using the University... Richard Conley Employees are reminded to update their time reporting to reflect the University Closure on Monday, October 29th.

Staff should see the following job aid:

Non-essential personnel should put in their regularly scheduled hours (standard is 7.5) using the University Closed (UCLSD) code.   Non-essentail personnel do not earn comp time on a day UMass Lowell is official closed even if they work for a few hours from home or came into the office.

 

A new job aid for police as essentail employees to report time is now available in the "Information for Police" section and is also posted below:

 

]]> Planned Maintenance Outage on Sat.,9/22 tag:blog.uml.edu,2012:/hrdirect//32.2301 2012-09-19T12:35:14Z 2012-09-19T12:46:58Z Richard Conley NOTICE: Planned Maintenance Outage

 

During the morning of Saturday, September 22, 2012 a maintenance event will occur in the Production South Street Shrewsbury Data Center. This event will result in multiple services being offline as noted below. This is an expansion of a normal monthly maintenance window. It has been expanded due to the amount of work required and the estimated time to complete

 

WHAT: All services housed in the production South Street Data Center will be unavailable.

 

WHEN: Saturday, September 22, 2012 from 4:00 am until 12 noon.

 

WHY: Primarily UITS will be upgrading data storage software and introducing new equipment into the data center. These changes will provide enhanced performance and reliability for the applications in the data center.

 

IMPACT: From 4:00 am until noon on Saturday, September 22, all services in the Production South Street data center will be unavailable. This includes:

·         HR Direct and all PeopleSoft Production applications

·         Identity Management (IdM)

·         Summit and Cognos/RDS

·         Sharepoint (Workspaces)

·         Citrix

·         Other 3rd party and Departmental applications

·         Exchange email at UITS (not Lowell) – please note that no emails to President's Office staff (including UITS) will be sent or delivered during this time

]]> Apology for 9/10/12 Service Interruption tag:blog.uml.edu,2012:/hrdirect//32.2297 2012-09-11T19:45:19Z 2012-09-11T19:54:45Z Richard Conley Yesterday afternoon, at approximately 4:45 PM, the University Information Technology Services (UITS) data center experienced a software failure at the storage level of their infrastructure.  Unfortunately, although they designed their systems to be redundant and able to withstand this type of event, that wasn’t the case in this situation.  Although roughly half of the (redundant)  servers were not directly impacted, users could still not access many of our applications.  UITS escalated to the vendor immediately and their technical team was fully engaged to resolve the situation.  Systems were starting to come up around 9:00 PM, that process continued for 1-2 hours.  UITS and our Lowell campus resources will review this event thoroughly and will incorporate changes to systems and operations as appropriate.

 

All IT groups sincerely apologize for the inconvenience and disruption this event caused.

 

If you have suggestions on how Lowell can better manage these outages, please email our Administrative Systems Integration team at asi@uml.edu

]]> 8/23/12 Pay Calendar Including HR Paperwork Deadline Dates tag:blog.uml.edu,2012:/hrdirect//32.2293 2012-08-23T18:36:31Z 2012-08-23T18:41:42Z Richard Conley This Calendar of Pay Dates (pdf) includes the pay period begin and end dates, pay dates and HR paperwork deadline dates.  This is the date that completed paperwork must be in the Human Resources office in order to ensure processing and payment for the corresponding pay date. 

]]> 8/22/12 - New Faculty Pay Period Begin Dates tag:blog.uml.edu,2012:/hrdirect//32.2294 2012-08-22T18:41:47Z 2012-08-23T18:46:55Z Richard Conley Per the Payroll Office, the first pay date for new faculty beginning in Fall 2012 will be paid is Friday,  September 14th.    This is predicated on the assumption that the Payroll Office has received all required paperwork prior to the payroll deadline of 8/31/2012.

]]> 8/7/12 - Attention Department Administators -- Fall Semester New & Rehire Information tag:blog.uml.edu,2012:/hrdirect//32.2289 2012-08-07T20:01:22Z 2012-08-07T20:03:46Z Timely hiring for the new academic year - In order to ensure that temporary employees (adjunct faculty, hourly staff, students, etc.) in your department are processed and paid in a timely manner, please complete and submit to Payroll the Personnel... Richard Conley Timely hiring for the new academic year - In order to ensure that temporary employees (adjunct faculty, hourly staff, students, etc.) in your department are processed and paid in a timely manner, please complete and submit to Payroll the Personnel Action Form (PAF) for new and returning employees for the 2012 fall semester as soon as possible.  The Personnel Action Form along with instructions and information on how new hires can electronically complete and submit new hire employment paperwork can be found at http://www.uml.edu/hr/Temporary-Hires.html.

]]> June 2012 - Floating Holiday Information tag:blog.uml.edu,2012:/hrdirect//32.2271 2012-06-08T20:51:39Z 2012-06-08T20:58:05Z Richard Conley Sunday, June 17th is Bunker Hill Day and is a floating holiday for some UMass employees.   As the holiday is on a Sunday, the official holiday will be celebrated on Monday, June 18th.

Benefitted employees, who work on the holiday, earn compensatory time that can be used at a later date.

Employees who need to report time for working on June 18th should review the Floating Holiday job aid. 

]]> 5/10/12 - Manager Time Approval Training Available tag:blog.uml.edu,2012:/hrdirect//32.2257 2012-05-10T19:34:12Z 2012-05-14T14:16:00Z Richard Conley All managers are invited to attend a Time Approval class.  These classes are being offered as an additional method for users to learn how to review and approve their employees time.   

Feel free to attend if you are a new supervisor or if you've been using it for a while and just want to make sure you're using all the functionality.  HR/Payroll staff will be available to answer questions on both HR Direct and campus policy and procedures.

Four classes have been scheduled and more will be added if needed.

  • Thursday, May 31 from 1PM-3PM in Oleary 237
  • Wednesday, June 6 from 11AM-1PM in Southwick 302.
  • Wednesday, June 20 from 11AM-1PM in O'Leary 237
  • Thursday, June 21 from 1PM-3PM in Southwick 302

To sign up for a class, please email Norma Clark (norma_clark@uml.edu).

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