November 2009 Archives

REVISED INFORMATION 11/25/09

 

To reduce confusion related to the issue described below, the Human Resource office has removed the "Total Scheduled Hours" and "Total Deviation" from the self-service timesheet.  Self-service timesheets now look like this:

 

reportedhrs.jpg

 

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ORIGINAL POST 11/23/09

Employees may notice missing scheduled hours as displayed on the HR Direct Timesheet page for Salaried Employees (Exception Reporters).  We have reviewed this with our UITS resources and they have confirmed there is software bug in how this is displayed, BUT this will not have any impact on your payroll calculation.  No action needed.  

 

If you are interested in the details, here is a full explanation of this software bug:

 

In any week that includes a holiday, the timesheet won't display the scheduled hours for all scheduled days that follow the holiday.  So, for example, if the holiday falls on a Monday, pretty much the whole week doesn't display.  If it falls on a Wednesday then scheduled days after Wednesday won't display the scheduled hours. 

 

Below is an example of what is displayed on the Timesheet view for a full-time 37.5 hour employee this week.  Note the missing scheduled hours on Friday.  Also the total for the week isnít correct.

 

  schhoursholiday.jpg 

Again, no action needed.  This display of hours is informational only and there is no adverse impact on payroll.   It is a known Oracle issue and will be fixed in a future patch from them.

The Human Resource office has revised the policy regarding the reporting of time.  Henceforth, salaried employees are only required to report exceptions to their scheduled time for each pay period.   Time does not need to be recorded every week.  

An employee who has no exceptions in a pay period does not need to do any HR Direct data entry.  In fact, you do not need to login unless you have exceptions to report.

Exceptions include vacation, sick, personal, bereavement, jury duty, and a few others.  

A Holiday is an unscheduled day and therefore not an exception -- no data entry is required.

Employees should be accurately reporting their time by the established deadlines for each pay period.  The normal system deadline is the Sunday prior to Pay Day at 5:00 p.m..   Accurate reporting of time is a responsiblity of both the employee and manager.   

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