6/6/14 Paycheck Information

The June 6th paycheck does NOT have GIC health deductions or parking deductions because it is the third pay period within a month.  

This occurs 2 times per year and is normal.

Important time reporting information for this pay period....

Monday, February 17, 2014 was President’s Day Holiday

Thursday, February 13, 2014 the University was closed due to inclement weather.  Employees who had planned time off such as vacation or personal time need to report their planned time off.  
Employees who planned to work on Thursday, February 13th, and did not due to the University closing should report time for University Closed (Timesheet Code is UCLSD 7.5 hours).


Tuesday, February 18, 2014 the University was partially closed at 2PM due to inclement weather.  Employees who had planned time off such as vacation or personal time need to report their planned time off.  

Employees who planned on working a full workday on Tuesday, February 18th, 2014 and did not due to the University closing should report time for regular time worked as (REG 4.5 hours) and report University Closed (Timesheet Code is UCLSD 3 hours).

Wednesday, February 5th the University was closed due to inclement weather.  Employees who had planned time off such as vacation or personal time need to report their planned time off. 

 

Employees who planned to work on Wednesday, February 5th and did not due to the University closing should report time for University Closed (Timesheet Code is UCLSD).

See Job Aid for more details on how to enter time in HR Direect

2013 W-2's for Employees

W2 Year End Forms will be mailed to addresses on file within HR Direct as of 1/17/2014

W2's are also now available for employees in HR Direct under Self Service > Payroll and Compensation. 

Employees looking for additional information on their 2013 W2 can click onto the UMASS W2 Information link for a more detailed explanation on 2013 tax reporting.


2013 W-2 Information for Employees (as of January 9 2014).pdf
The University was partially closed from 12/29/2013 through 1/1/2014 New Year’s Day.  Employees who did NOT work on Monday December 30th and Tuesday December 31st need to report vacation or personal time for those two days.

Thursday, January 2nd and Friday, January 3rd 2014, the University was closed due to inclement weather.  Employees who had planned time off such as vacation or personal time need to report their planned time off.  

Employees who planned to work on Thursday, January 2nd and Friday, January 3rd 2014 and did not due to the University closing should report time for University Closed (Timesheet Code is UCLSD).   

If you need more assistance on how to enter time, please see one of the available job aids:


Staff should see the following job aid:

NOTE: Non-essential personnel should put in their regularly scheduled hours (standard is 7.5) using the University Closed (UCLSD) code. Non-essential personnel do not earn comp time on a day UMass Lowell is official closed even if they work for a few hours from home or came into the office.

Police as essential employees should see the following job aid:  


Reporting Time for the Holiday Closing

The University will be partially closed from Monday December 23rd – Friday December 27, 2013

Employees should report their time for the pay period (12/15/2013 – 12/28/2013) before the close of the business day on Thursday December 19th 2013.  With the exception of the holiday December 25th, employees should report vacation or personal time for hours that were not worked during that period.

Recently a few employees have reported issues with Internet Explorer 11 (IE11) and in particular if a user clicks a field lookup magnifier icon ( spyglass.JPG), the processing icon spins indefinitely without displaying field options.  Users that need to access lookup values must use a different browser. IE11 IS NOT A CERTIFIED BROWSER.

While we don't require any single browser, users should be aware of what is currently certified by PeopleSoft to work with our HR Direct system.  Many users will not have issues using a non-certified browser and Firefox seems to have some of the greater success for users.  

We are on version 8.51 of PeopleTools which is what determines the certifications for PeopleSoft access. 

Note #1: iSiS is on version 8.52 and Finance is 8.53, so the certifications are slightly different for each.

Note #2: HR Direct is scheduled to be upgraded by fall 2014.    

Here are the currently certified browsers:

firefox ps851.JPG

safari ps851.JPG

 

See Oracle's  Browser Compatibility Guide-Jun2013 if you are having specific issues with one of the certified browsers.

Year-end tax documents (W-2's and 1042-S forms) will be mailed out in the next few weeks. It is important that your address in HR Direct is current to ensure you receive these documents in a timely manner.  Please log into HR Direct to verify and update, if needed, the address on file.  The path to review and update your address is:


Self Service > Personal Information > Home and Mailing Address

 

If you need assistance, please see the following:

JOB AID or VIDEO



10/31/13 Personal Time Usage Deadlines

A reminder to employees with remaining Personal Time balances.    With the coming end of the year, Personal Time awarded for Calendar Year 2013 will be set to expire at the start of day on 1/12/2014.  This means the last day employees can use their personal time awarded for Calendar Year 2013 is on 1/11/2014.

The first day an employee can use the new 2014 personal time award is 1/12/2014. The new  award for Calendar Year 2014 will not show in your Accruals balance on your timesheet until late Wednesday January 15th.  Once it is visible in your Accrual balances it can be used back to 1/12/2014.

Managers/Supervisors who approve employee time will notice a new certification screen as part of their approval.   Here is an example..

Time Certification.JPG

 

While this does apply to all manager approvals, this change was implemented to make the time certification process for grants employees more efficient.   See email from Mike Accardi and Hilary Clark below that was shared with all Principal Investigators:

++++++++++++++++++++++++++++++++++

Dear Principal Investigator:

 

We wish to advise you of an important change in HR Direct which will eliminate certification of “03” hourly staff & students in ECRT. This change will significantly reduce the certifications in ECRT for PI’s. Beginning 8/25/13, when you access the HR Direct system to approve time, you will see a new ‘Certification Statement’ on the timesheet that will appear prior to you approving your hourly employee‘s time.  The certification statement will be the official record for Time and Effort Certification, and meet audit requirements.  

 

The new certification will be effective for the Fall 2014 certifying period. 

 

Please continue to certify in ECRT all cards for your projects for the 2013 Spring and Summer periods, as you do currently.  The new certification statement change will not be on the timesheet for that timeframe.

 

Please contact your Effort Coordinator with any questions you may have:

 

Kevin Mascoll – ext. 43646, Kevin_Mascoll@uml.edu

·         Graduate School of Education

·         Manning School of Business

·         College of Engineering

 

Suzanne Mahoney – ext. 44726, Suzanne_Mahoney@uml.edu

·         College of Health Sciences

·         College of Sciences

 

Thank you.

 

Hilary Clark, SPHR – Director of HR/Payroll Operations

Human Resources and Equal Opportunity & Outreach

 

University of Massachusetts Lowell

Wannalancit Business Center

600 Suffolk Street, Suite #301

Lowell, MA 01854

Phone: 978-934-3534  Fax: 978-934-3045  Email:  hilary_clark@uml.edu

Payroll General Line:  978-934-3530  Email: payroll@uml.edu

 

And 

 

 Michael V.  Accardi

University of Massachusetts Lowell

Office of Research Administration

Assistant Controller/Director – Grant Accounting

Wannalancit Mills, Room 239

600 Suffolk Street

2nd floor South

Lowell, MA  01854-3643

Phone: 978-934-4717

Fax:        978-934-2027

    

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