2014 W-2 Information for Employees

W-2 Information for 2014

W-2 Year End Forms for 2014 have been mailed to addresses on file within HR Direct.  W-2's are also now available for employees in HR Direct under Self Service > Payroll and Compensation.

IMPORTANT:  It is highly recommended that employees review the additional information available on the UMass W-2 Information link, available below and in Self Service for a more detailed explanation of 2014 tax reporting and codes used on the W-2 form. 

2014 W-2 Information for Employees (as of December 31 2014).pdf

Pay very close attention to State Retirement Plan Contributions (Box 14Y on Form W-2) as these are not tax-deferred for state income tax purposes.  However, the Plan Administrator’s understanding is that the first $2,000 of your (annual) Plan Contributions are deductible on your state tax return.  This deduction is calculated automatically throughout the calendar year, however many tax software programs do not automatically recognize the code 14Y in this way.  

For more information regarding this please refer to the Retirement 2000 section at the link below. 


Please contact your personal tax advisor, for additional assistance with this issue.

Employee Time Reporting and Approval can be done early for the current Pay Period (12/14/2014- 12/27/2014)

The University will be partially closed from Thursday,  December 25, 2014  – Friday, January 2, 2015

In an effort to provide everyone with the opportunity to enjoy the holiday break and partial closing employees can begin to report any scheduled time off starting on Thursday, December 18, 2014

If your employees report their time for the holiday closing on Thursday December 18, 2014 their time will be available on Friday, December 19th for approval.

The final deadline for approving time is Monday, December, 29, 2014

With the exception of the holiday (12/25/2014) employees should be reporting personal time (PER) or vacation time (VAC) for any time off during the break.

Year-end tax documents (W-2's and 1042-S forms) will be mailed out in the next few weeks. It is important that your address in HR Direct is current to ensure you receive these documents in a timely manner.  

Please log into HR Direct to verify and update, if needed, the address on file.  The path to review and update your address is:

Self Service > Personal Information > Home and Mailing Address
If you need assistance, please see the HR Job Aids and Training

Personal Time 2014 & 2015

Use of 2014 Personal Time:

Employees can use their 2014 Personal time up until January 10, 2015. 


New 2015 Personal Time:

New accruals for 2015 personal time will be awarded on employees timesheet for Wednesday, January 14, 2015.  Once it appears, it can be applied to dates back to the start of the pay period  (Sunday, January 11, 2015).

There are a few different variables for time reporting this pay period.  Hopefully this information will help you complete your HR Direct timesheet correctly.

Wednesday, Nov. 26
If you had planned to be out on Wednesday you must report time with the corresponding Vacation or Personal time you intended to use.  Example 7.5 VAC

If you worked in the morning before the early release, then you update your timesheet with the hours worked (REG) and the remaining as University Closed (UCLSD).  Example 3.5 REG; 4.0 UCLSD

Thursday, Nov. 27 - Thanksgiving
This is a holiday and HR Direct already factors this in, so you do not need to do any data entry unless you were required to work.   If you want to add it on your timesheet for clarity that is fine.  Example 7.5 HOL

Friday, Nov. 28
SEIU members do not need to work or charge time against their vacation or personal time.  Time should be reported as Allowed Time (ALT) - Example 7.5 ALT

Non-SEIU employees should update their timesheet according to normal practices.  If you worked, mark as REG and if you didn't then use appropriate VAC or PER time.

Below is an example of an SEIU employee timesheet.  This person worked on Wednesday morning before the snow release.
11-28-2014 8-47-58 AM.jpg

Paycheck deductions for 12/5/2014

Employees who normally have Parking or GIC deductions (Basic Health, Long Term Disability, Optional Life Insurance) in their paycheck will see that those deductions are not present in their paycheck that is being distributed on 12/5/2014.  This pay date is the third pay date in a month and earnings are not subject to these deductions.

10/14/14 HR Direct Upgrade Complete


HCM 9.2

General Communications



The HR Direct 9.2 upgrade is complete and the system is now live for use. 


Prior to logging in to the application all users must clear cache.  Cache clearing instructions by web browser are available www.uml.edu/HR/HRDirect/Job-Aids-and-Training/General-Access.aspx


There will be drop in sessions for assistance using the newly upgraded HR Direct 9.2 system on Friday, October 17th and Monday, October 20th from 9 – 3:00 in University Crossing room 158.  Possible reasons to stop in:

-          Entering time through Employee Self-Service

-          Approving time through Manager Self-Service

-          Updating personal information (i.e. address, direct deposit account, etc.)

-          General payroll information


HR/Payroll staff will be available to answer your questions.


If you are having trouble logging into HR Direct 9.2 please contact the Help Desk at help@uml.edu.  If you experience any issues once you are logged into the application please contact hr@uml.edu.

10/7/2014 HR Direct Upgrade Go Live

The start of the school year is also one of the biggest periods of time for new employees.  In particular a lot of first time student employees.    There are job aids and videos to help new employees learn about the features of the HR Direct system.

A couple key things to know...
  1. All Employees are on a bi-weekly pay cycle.  See pay calender for deadlines and pay dates. 
  2. Student hours must be approved by the manager in order to have payroll processed.

Here are a couple links to get you started:

6/6/14 Paycheck Information

The June 6th paycheck does NOT have GIC health deductions or parking deductions because it is the third pay period within a month.  

This occurs 2 times per year and is normal.

Recent Comments

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