- All Employees are on a bi-weekly pay cycle. See pay calender for deadlines and pay dates.
- Student hours must be approved by the manager in order to have payroll processed.
4th of July Holiday News:
The University is officially open on Friday, July 3, 2015 (skeleton staffing is fine). The official state holiday for July 4th is on Saturday. Employees who are planning to work on July 3rd can accrue holiday comp time to be used within 60 days.
Please see the HR Direct job aid for how to code your timesheet if you work on Friday, July 3rd . If you are off on July 3rd no time entry is needed for that day.
W-2 Year End Forms for 2014 have been mailed to addresses on file within HR Direct. W-2's are also now available for employees in HR Direct under Self Service > Payroll and Compensation.
IMPORTANT: It is highly recommended that employees review the additional information available on the UMass W-2 Information link, available below and in Self Service for a more detailed explanation of 2014 tax reporting and codes used on the W-2 form.
2014 W-2 Information for Employees (as of December 31 2014).pdf
Pay very close attention to State Retirement Plan Contributions (Box 14Y on Form W-2) as these are not tax-deferred for state income tax purposes. However, the Plan Administrator’s understanding is that the first $2,000 of your (annual) Plan Contributions are deductible on your state tax return. This deduction is calculated automatically throughout the calendar year, however many tax software programs do not automatically recognize the code 14Y in this way.
For more information regarding this please refer to the Retirement 2000 section at the link below.
Please contact your personal tax advisor, for additional assistance with this issue.
Employee Time Reporting and Approval can be done early for the current Pay Period (12/14/2014- 12/27/2014)
The University will be partially closed from Thursday, December 25, 2014 – Friday, January 2, 2015
In an effort to provide everyone with the opportunity to enjoy the holiday break and partial closing employees can begin to report any scheduled time off starting on Thursday, December 18, 2014
If your employees report their time for the holiday closing on Thursday December 18, 2014 their time will be available on Friday, December 19th for approval.
The final deadline for approving time is Monday, December, 29, 2014
With the exception of the holiday (12/25/2014) employees should be reporting personal time (PER) or vacation time (VAC) for any time off during the break.
Use of 2014 Personal Time:
Employees can use their 2014 Personal time up until January 10, 2015.
New 2015 Personal Time:
New accruals for 2015 personal time will be awarded on employees timesheet for Wednesday, January 14, 2015. Once it appears, it can be applied to dates back to the start of the pay period (Sunday, January 11, 2015).