Your Seal of Approval! How To Do A Department Approve.

Your Seal of Approval! How To Do A Department Approve.



In some Colleges, departments etc. there is a step in the Collage editing process called "Department Approve". This means that once an editor finishes making his or her edits and marks it done that it still needs department approval before coming to the web content team for final approval and publishing.

Note: this step is not in all templates in Collage. Some go straight from edit to approve with no department approval in between. If you need this step added or removed please contact the Web Content team at 978-934-3975 or

Users from these steps can be removed when you create a task by following the directions in the Removing or Adding Users (Editors) In A New Task blog entry.

However if it is you that is the designated department approver – here’s how to check the task and either mark it approved or send it back for edits. Here is how:

  1. Sign Into Collage.
  2. Once you sign in you *should* be in your Inbox under Home. If not, click on the arrow and select Inbox.


3. In your inbox you should see a list of tasks that you either created and are editing or that need your approval. You can differentiate that by the “State Name.” Yours should say “Department Approve.”

4. To open a particular task just click on the highlighted blue task name.

5. This will take you inside a task.
Once you open it you should see something like this listed under Department Approve.


6. Once inside the task, click on the preview box and a window will pop up with what the edited page will look like “live.” Just check it over.



7. If everything looks fine and meets your approval then close the pop-up and mark the task done, along with a brief comment saying you approved it and hit o.k.

If it does not meet your approval skip ahead to step #10.

8. You can either click on the little arrow to the right of the task name and then select done from the drop down menu or click on the Done button in the top menu. (However, as you can see, the second option was “grayed out” for me – so you may have to mark it done the first way).




9. Once you mark it done it will transition from Department Approve to Approve.

10. If the task doesn’t meet your approval and needs further edits then you should reject it and send it back to the editor with what needs to be fixed and hit o.k. You can tell them what is wrong and needs to be fixed in the message window as you reject the task.

11. You do this in a similar fashion to marking it done – except you pick “reject” instead.



12. This will then transition the task back to edit, in which case the editor (in this example syuhas) would make the corrections and then mark it done and send it back to you for Department Approval, and this process would start all over again.

The End.



About this Entry

This page contains a single entry by Pueschel, Michael T published on October 5, 2010 11:45 AM.

Picture Perfect! Creating A Photo Gallery For Your Website. was the previous entry in this blog.

One Small Step: Selecting A Template For Success In Collage! is the next entry in this blog.

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