One Small Step: Selecting A Template For Success In Collage!

|
One Small Step: Selecting A Template For Success In Collage!

success2.jpg

moon-footprint.gif

Any journey has to begin with a single step. Just as Neil Armstrong’s walk on the moon began with “One small step…” so does your journey through Collage begin with the small step of selecting a template when you create a new task.

O.K. I know that sounds really cheesy, but it is true. Selecting a template when you create a new task is an often overlooked step in the process, and by not doing so it can leave you with a bunch of problems. Below you’ll see why selecting your department’s template is the first step in a “template for success” for using Collage.

1.    Sign In to Collage.
2.    Once you sign in you *should* be in your Inbox under Home. If not, click on the arrow and select Inbox.

go-to-inbox.jpg
 

3.Click on New to create a new task from your Inbox.
 
create-new-task.jpg

4.    A New Task pop up window will open.
 
new_task_window.jpg



5.  Select the Template for your department from the drop down menu. This is very important – selecting the wrong template or not selecting one at all can cause problems with your task – as you’re about to see.

select_template.jpg
 

5a. If you go past selecting a template you probably just hit next from this step of the creation of your new task.  

non-template1.jpg

6. You can type the first letter of your department to jump to that part of the alphabet, or use the arrow to scroll down through the entire list.

select-template1.jpg
 
template_dropdown.jpg



  7.    Make sure to name the task something specific about what you plan to edit or do in the task. Notice: the red exclamation point indicates that this is required and you can not continue without naming the task.  Once you name the task the exclamation point will become a green check mark. Then add a description with more information about the edits, etc., you plan to make.

The more information you provide, the faster we can review and approve the content, and the faster it will go live. You can read more in the help us help you blog entry.

Once you’re done click next.

name_description_next.jpg

 
8. Finish creating the task. You can add or remove editors and pages (assets) by clicking on next and following the directions; or you can just finish the creation of the new task by clicking on “Finish.” 

8a. If you need to add or remove users from the Edit or other states of the task – please review the removing or adding users blog entry.

8b. If you need help adding a new page (asset) to a task read the uploading a new document blog entry.


9. If you created the task correctly and selected a template this is what you should see inside your task. (Note: after completing creation of your new task – you still have to open it from inside your InBox by clicking on the task name.)

9a. Notice that there is a task template listed and the current state is listed as “Edit.”

task-template-inside-task.jpg
 


10. If you forget to select a template you should see something like this:

10a. Notice that instead of a template name you see *** Select the Template for Your Department *** and that rather than being in the edit state this task is in “Request”.

non-template-request.jpg


11. If this is the case you need to discard (delete) the task. Help with discarding the task can be found in the discarding a task blog entry.

If you have trouble discarding the task please call us for help either by e-mailing webcontent@uml.edu or by calling the Web Content Hot-line at 978-934-3875.

Also: if you are not listed on the template you selected, or you noticed there are people listed on it who no longer work in your department, – please alert us by e-mailing webcontent@uml.edu or by calling the Web Content Hot-line at 978-934-3875.


THE END.

Categories

,

About this Entry

This page contains a single entry by Pueschel, Michael T published on October 15, 2010 2:34 PM.

Your Seal of Approval! How To Do A Department Approve. was the previous entry in this blog.

Dealing With Rejection! What does it mean when your task is rejected? is the next entry in this blog.

Find recent content on the main index or look in the archives to find all content.

Subscribe to feed Subscribe to this blog's feed