September 2010 Archives

Picture Perfect!
Creating A Photo Gallery For Your Website.


As the old saying goes, “A picture is worth a thousand words.” Whether those words and pictures are a masterpiece, like the "Mona Lisa" or "Starry Night" or something else, like Dogs Playing Poker"; this is very true no matter what collage, department or program they are for. Pictures can spruce up  your website and help it stand out from the rest. 

So you’ve got some great photos you want to add to your website – now what? That depends – on how many you have, and where you want them to go.

The University’s policy on photos can be found in the web policies section of our website, as well as in the Style Guide. We also have three detailed blog entries explaining everything you wanted to know about photos and Collage.

Please keep these points in mind:
  • Adding pictures and graphics to your website is encouraged. Clip art, while good for blogs and other informal communications, is not allowed on web pages.
  • Only three pictures are allowed per page (with some rare exceptions). This is because the more photos on a page, the longer it takes to load, and it has been determined that three photos is the optimal amount for a quick load.

  • If you have more than three photos you’d like to include, an on-line gallery can be created. Please contact a member of the Web Content Team via e-mail or by phone at 978-934-3875 to set up a photo gallery.


    • Photos can be hand-delivered on a CD, disk, flash drive, etc., to the Public Affairs Office in Cumnock C-7. You can also upload and send them to us via the Dropbox.
    • Please include a Word document (or some sort of text file) with captions for as many images as possible. Also include information about the event the pictures are from (to be used for the title of the Photo Album), the date they were taken, and other pertinent information.
    • Please also include a name and address for return on the photos after they are uploaded.

Once your photos are uploaded to the Gallery, the photo album can be linked to from your website. We have a blog entry on help creating a link if you need it.


Naughty or Nice? Making A Collage List & Checking It Twice!


O.K. I know it’s only September and far too early to think about the winter holidays – so please excuse my holiday song reference. That said, today we’re making our Collage list and checking it twice; we’re gonna find out which tasks are naughty or nice!

The last thing you should do before marking a task done is to preview it and make sure it looks the way you want it to. We covered how to preview your page in Collage that in an earlier blog entry.

Here is a list of things to check before, during and after previewing in order to ensure a faster approval and publish (Nice!) and to lessen the likelihood that your task will be rejected and sent back to you for more edits (Naughty!).

Collage Checklist

  1. Microsoft Word is a no no.
Make sure nothing was pasted in from Microsoft Word, and no code from Word remains. If your text looks funny when you preview (wrong font, size color etc.) then chances are it’s a word issue. Unfortunately Word and similar programs "don't play nice" with collage and can cause a variety of errors and problems. Please type text directly into Collage or copy and paste first into either Notepad or WordPad and then copy and paste into Collage. This blog entry explains what do with Microsoft Word & Collage.

2.    Make sure all of your links work.
In Preview, click on the links and make sure they go where they’re supposed to. If you’re not sure if the links should open in a new or the current window or need other help with how to create a link, check out our blog entry on Internal vs. External Links.  This is also explained in the University’s style guide.

3.    Make sure all of your assets are checked in.
Collage is set up so that two people can not edit the same page at the same time. When you click on a page (asset) to edit it – Collage “checks it out” – think of it like a book at the library – no one else can check out the same book until you check it back in. It’s the same in Collage. If you see a padlock next to your name in the overview of your task – it means it’s checked out.


We can’t approve a task until you have all of your assets checked in. There’s a blog entry on how to check in your locked assets as well.

4.    Make sure everything LOOKS right.
It sounds simpler than it is, but bear with me. Check to make sure the font sizes are the way you want them, the images are where you want them, and spelling and grammar etc. are all correct.

5.    Make sure the template isn’t broken.
The what you say? The template. If when you preview it looks like this with a big huge gap between the logo and header – then the template is broken.


It instead should look like this (notice there's no big blue space):


This can happen because of too much use of italics or if any image you added is too big. Everything you wanted to know about images and Collage is detailed in a blog entry.

6. Last but not least make sure you’ve added all of your Metadata.
Metadata is (among other things) what enables you to search the web to find what you’re looking for. If your page is missing metadata it won’t come up on search engines like Google and Yahoo and more and there could be other side effects. For example, metadata can be important when creating a new faculty or staff bio; or in news stories you need to have a Department selected in the metadata in order to know where to feed to.

Have you never heard of Metadata before now? The "secrets" of using Metadata are "unlocked" in another blog entry.

Once you’ve checked off all of your items, previewed the page (s) and are satisfied that everything looks good, mark the task done - sending it down the line for approval. There are two ways to mark your part of the task done; - see the images below:





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This page is an archive of entries from September 2010 listed from newest to oldest.

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