July 2010 Archives

Jumping To Hyperspace With Your Links: Don’t “Click Here”.

hyperspace-collage copy.png

O.k. what’s the first thing you think of when I say “hyperlink”? If you’re like me, (or a teen-age to middle-age boy) you probably think of Star Wars and “hyperspace”. The good news is the technology need not be anywhere near as advanced for a “hyperlink”.

So what’s a hyperlink? A hyperlink is a word, phrase, or image that you can click on to jump to a new document or a new section within the current document. Hyperlinks are found in nearly all web pages, allowing users to click their way from page to page. Chances are many of you have already made at least one of these; you can generally recognize them by the text being in a different color than the rest of the page (usually blue or red) and the words being underlined. If you’re looking for help on creating a link, creating an anchor link, or the differences between Internal and External Links – follow these links or check out the CMS Blog Archives.

So why can’t I use “click here”? 
Here’s the thing about hyperlinks – the text you use with them is very, very important. Search Engines like Google, Yahoo, Bing etc. use the text as a basis for what the link goes to. So if you say “click here” or “for more information” etc. then it thinks that’s the name of the page that you are linking to. Entering in your Metadata on all of your pages is also important in this regard. It’s also proper web etiquette to hyperlink this way rather than to say “click here” etc.

Notice in the paragraphs above that there are five hyperlinks – linked to text that more accurately describes the pages they link to. It’s also not a good idea to write out the website address (http://www.uml.edu ) as your link – instead write out the name of the site University of Massachusetts Lowell and then hyperlink it. It’s also in the best interest of your visitors. Studies have shown that people visiting a website are more likely to click on a link that contains key words that describe where the link points to.

Hyperlinks can also be done as part of a bulleted or other type of list. Take, for example the About the University page from the UMass Lowell website:

about-page-bullets-links.png
 

Each of those items in the list is a hyperlink.

By better hyper-linking your pages you will not only help your website be found more easily on Google and other search engines but will also help your users get to where they need to go faster and easier.

As always if you have any questions about this, or other Collage or web-related matters, please don’t hesitate to contact the Web Content Team. (See that? I just hyper-linked an e-mail address, too!) You can also call the Web Content Hot-line at: 978-934-3875.

THE END.
Up, Up and Away! How to upload a PDF in Collage!

up-up-and-away-pdf.jpg

Recently many people have approached the Web Content Office about problems they’re having Uploading PDFs into Collage. The good news is you don’t have to be a superhero to upload a PDF or other document or image. Just follow these simple steps and you’ll be able to do it faster than a speeding locomotive.

We also have blog entries on how to upload documents in a task, how to upload images and how to replace one PDF with another.

Please note: Firefox does not work correctly with Collage when uploading documents, images and more.  It will let you go through all the steps but nothing will appear in your folder. Please use Internet Explorer for uploading in Collage.

1. The first step you should take in any Collage endeavor is to sign into Collage and create a new task. If you’re fuzzy on how to do this, then please follow the steps in this blog entry.

2.    Once you've created the task, go into your Collage Inbox by selecting Home and Inbox. Then select the task you've just created and click on the blue name of it to open the task -  listed under task name, under Current Tasks and Notifications.

inbox-tasks.jpg
inbox-click-on-task.jpg

3.    Once inside the task click on Assets.
click-on-assets.jpg

4.    Then click Upload and a new window will open.

select-upload.jpg


4a. If upload is greyed out or unavailable to you, click on content and select the folder you wish to upload the file to. Then follow these other steps (for the most part they'll be the same - aside from having to select a folder which you've already done).
 
upload-content.jpg


5.    Select Add Files.

add-files.jpg

6.    Another window will open – select Browse.

browse-upload.jpg

7.    Browse to where the PDF you wish to upload is (an easy way is to just save it to your desktop). Once you’ve found the PDF, click on it and select Open.

desktop-pdf.jpg


8.    Back in the Upload File window – click on OK.

hit-ok-upload-pdf.jpg

9.    Next you’ll need to select a Deploy Folder – the folder where you wish to upload the PDF too. Click on the little square with the red exclamation point next to it next to the Deploy Folder column.

deploy-folder1.jpg

10.    Now you’ll need to navigate to your Department etc.’s folder. Start by clicking the plus sign next to uml.edu and then next to Main UML Website.

deploy-folder2.jpg

11.    Scroll down to the appropriate place (in this example the School of Health & Environment (SHE) which is located within the college folder. Most of the time you’ll want to add the PDF (or similar documents) to a Documents folder which is often abbreviated as Docs. Click on that folder. If you don’t see one then upload it into your overall department folder and e-mail webcontent@uml.edu And ask for them to be moved or for a docs folder to be created.

select-folder.jpg

12.    You’ll notice the folder name and path will be added to the right of the Deploy Folder column and the red exclamation point has become a green check mark.

select-folder2.jpg

13.    If you wish to add more files to be uploaded to that same folder then select add files and follow the steps above again. If you’re done adding files then click on Upload.

add-more-or-upload1.jpg


14.    You’ll notice that the PDF will be added to the Asset list in your task. Next click on Overview to go back to that part of your task.

assets-list.jpg

15.    Remember now that you’ve uploaded the PDF you still need to link it somewhere so that others can find it. You’ll need to add the page you wish to link it on and create the link – both of which we have blog entries to help you with.


Remember PDFs and other similar documents should open in a NEW window.


16.    Once you’re done creating your link, make sure to preview it and check that it works correctly. Then mark your task done and send it along for approval. There are two ways to mark your part of the task done - see the images below:


done1.jpg



done2.jpg



THE END.



About this Archive

This page is an archive of entries from July 2010 listed from newest to oldest.

June 2010 is the previous archive.

August 2010 is the next archive.

Find recent content on the main index or look in the archives to find all content.

Subscribe to feed Subscribe to this blog's feed