Aaaah Spring! The weather is getting warmer, the flowers are starting to bloom, allergy sufferers are starting to sneeze, and it means it's time to clean. So what does this mean in the land of Collage? It’s time to clean there, too.
As I’m sure most of you are aware, we are in the process of switching from one Content Management System (CMS) – Collage -- to a new CMS called Tridion. Part of that process will be to move all of the content from one system to the other, which is, needless to say, a Herculean undertaking. Therefore, we don’t want any old, outdated or no-longer-needed content on the current site nor moved to the new one – which is where spring cleaning and you come in.
1. Up first: deleting old tasks. Do you have an old task sitting in your inbox in Collage that you can’t figure out how to get rid of? Try out this blog entry, and if that doesn’t work please e-mail webcontent or call the Web Content Hotline: 978-934-3875 for help.
2. Don’t be afraid to delete and re-create, especially when it comes to content or pictures. If there are multiple files of one or the other, or something that is clearly old, feel free to delete them. Some departments also have “Old Content” folders or something along those lines. These are prime candidates to get the boot.
3. How do you delete something? It’s simple! Please just create a task, add all the files you wish to be deleted, and send it along and we’ll delete them for you. If you're fuzzy on how to create a task, then please follow the steps in this blog entry.
Make sure to tell us in the Task Notification that you want these files deleted. Keep in mind there are two kinds of deleting: off the live site (but still alive in Collage) and deleted completely. Deleted content still comes up on Google and other search engines, unless we delete it completely from the server. If you think you might need a file in the future we can remove it from the live site, but it will still exist in Collage (and later Tridion).
If you want to delete it completely from the server, please send an e-mail to: firstname.lastname@example.org with the department name, folder name, and the asset name or list of asset names (pages). We will then have them deleted.
4. One last thing: we, like you, are excited about the arrival of Tridion, the new CMS. However, training for it is still months away. So right now all of us should continue to be focused on Collage. If you know someone who hasn't been trained in Collage, please urge them to get training. The training will provide a basis for understanding how to use a CMS, provide greater familiarity with the information on the website and make the transition to Tridion that much easier. Please remind those in your Departments, etc., to review their sites and bring information up to date as soon as possible – making the transition from one CMS to another that much smoother and making it less likely that important information will either be left behind, or old information will be carried over to the new CMS. To sign up for Collage Training please email us.