January 2009 Archives

Replacing or supplanting a PDF in Collage is the process of swapping an old PDF on your web page for a new PDF. One of the benefits of a content management system like Collage is the file replacement process is automated. So if you replace a PDF the right way, Collage swaps the PDFs automatically and keeps all existing links active. This means you don't need to go through the process of opening a page, deleting/deactivating the link to the old PDF, then creating a link to the new PDF. Collage does this for you. In addition, replacing a PDF properly deletes the old PDF, thereby eliminating the clutter of unused files in folders.

How to Replace a PDF (in 3 easy steps):
*Please Note: you MUST be in a task to perform this function

1. Open your folder(s) and locate the PDF you want to replace

2. Click the box to the left of the PDF you want to replace (see the image below)

check-box3.jpg

3. Upload a new PDF from your computer (note: this is done by clicking the “Upload” icon on your toolbar, browsing your computer for the PDF you want to upload, selecting the PDF and hitting “Okay”)

And you’re done. You’ve swapped your old PDF for a new PDF, all links pointing to the old PDF are still active, and you’ve deleted the old PDF. NOTE: to completely replace one pdf with another - the name of the new pdf must match that of the old one EXACTLY.




Collage Tips & Tricks

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Collage can be quirky so here are a few tips and tricks to make things a little easier.

 

Toolbar Disappears

If your toolbar disappears or becomes grayed out, click outside the body text box and then click back in. That should make the toolbar reappear.

Creating Links

1) If the same link is needed more than once (either on the same page or on a seperate page), copy and paste the link and the link remains active. It's not necessary to re-type and re-link.

2) When linking items in a list, Collage may mistakenly group individual items into one big link. For these link grouping problems, try keeping items double-spaced before linking. Then, single space the items (NOTE: to single space items, hit the "SHIFT, ENTER," keys) after the items are linked.

3) Collage gives users the ability to type within a linked word or phrase. Therefore, to change a URL to a linked word or phrase (eg. to change http://www.uml.edu to UMass Lowell), it's not necesarry to delete the URL and type the phase and then link it. Simply type URL and hit the space bar (hitting the space bar automatically links the URL). Then type the word or phrase anywhere within the URL (eg. http://www.uml.edu), delete the surrounding URL text, and the word or phrase remains actively linked.

Formatting

All text should be in Verdana font. If not, select all (control/a) and click "Clear Formatting," on the lower right corner of the screen. If this doesn't work cut and paste the text into Notepad or save a Microsoft Word file as a  "text document." This will reformat the text. Then re-save the Collage document (be sure to do this, as it clears any ghost formatting that may linger) and paste in the re-formatted text.

Ordered, Unordered Lists

To remove bullets or numbers in lists, use the "outdent" button on the upper toolbar.

Styles

Using the various styles in the "style" icon can have advantages and disadvantages. The advantage is it can be used to give text variety, dimension or "pop." The disadvantage is it can often wreak havoc on surrounding text.

One issue is having the style formatting for a headline holding through the document. To fix this, try deleting the funky new copy and saving the page. Then, try re-typing in the style-affected area. The old style should have vanished. Often, saving or re-saving a page will eliminate style issues. 

About this Archive

This page is an archive of entries from January 2009 listed from newest to oldest.

February 2009 is the next archive.

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