The Document Imaging team is pleased to announce that as of August 1, 2013, the Office of Undergraduate Admissions has successfully implemented Image Now Document Imaging. As of today, all applications, along with their supporting application materials, will be automatically uploaded into the Image Now database. This technology will streamline the application workflow and improve efficiency for the life of an application. Image Now is a green, cost effective solution that will allow for faster turnaround, improved customer service, and improved archiving for the Office of Undergraduate Admissions.
The DI team gratefully acknowledges the Admissions and UITS staff whose significant, year-long efforts and teamwork were vital to the success of this implementation.
Effective at 7am today users will see a change in how they login to WebNow. The user name and credentials are the same, but it will now also require the campus location. This Secure Access login should be familiar to all users as it is same one used for HR Direct, iSiS, and e*mpac Financials.
Several users have reported issues with printing documents from WebNow and we have identified the issue as an incompatibility between the WebNow application and the latest version of Java (Version 7). Perceptive Software has issued a statement acknowledging the issue and may soon be relasing patches to correct the issue. Until such time as the patches can be created and loaded to the UML system, the resolution is to downgrade your Java version to version 6. Should you need assistance in downgrading your Java version, please contact the UML helpdesk at ext. 4357 (HELP)
Thank you for your understanding.
UPDATE FEB. 1, 2013:
Downgrading to Java 6 is only an option for PC users. Mac users must be on the most recent version of Java. Mac users will not be able to print with WebNow.
On wednesday, October 5th, IT will be performing routine maintenance on the Email Exchange Services between the hours of 4:00AM and 7:00AM. During these hours, there will be no access to WebNow and ImageNow as both utilize the Exchange Access Protocol.
Effective 9/12/2011, the Document Imaging team has enhanced the Email notification system such that Coordinators will now be notified whenever an Application (or supporting document) is added to one of thier Ready for Review queues. Email notifications will now reflect activity to either the Applied and Processing or the Ready for Review queues relating to each Plan/Subplan.
Inresponse to requests from our users, we have provided all Committee Members with access to the Applied and Processing queues for their plans. When logging on, Committee Members will now see both the Applied and Processing and the Ready for Review queues. This will allow them to be able to review the incomplete applications as well as the complete applications. Though this view is the same as that of the Coordinators, only the Coordinators maintain the ability to sign Profile Sheets and to route the Applications back to Grad Admissions.
To complete our transition to the new datacenter, the DI databases will be moving to their new home. During this move all users will be unable to login or use the system.
Friday 2/18/2011 9:00 PM – Sunday 2/20/2011 4:00 AM
As part of the ongoing Shrewsbury datacenter move, the Document Imaging servers are scheduled to move to their new home on February 1st.
The move is scheduled for 02/01/2011 8:00PM – 02/02/2011 5:00AM.
During this move all users will be unable to login or use the system.
The new award-winning “green” datacenter will help us reduce our environmental impact and result in long-term cost savings as well as increased uptime for our IT systems.
The following message was sent to campus Graduate Application Coordinators on 10/19/10:
A quick note to all of you to let you know about the progress we are making with the ImageNow implementation.
As indicate earlier we have made a copy of the Test System configuration and have loaded it into an instance of ImageNow in the Production Environment. Earlier today we have been given access to that instance and Barbara and I are in the process of testing. As such, please continue to ignore any emails you get until we give the OK to begin using the system in Live production.
If all of the testing goes as well as we expect it to, we should be ready to provide you access to the system by Monday afternoon or Tuesday morning. What does this mean?
As the Pilot GPDs (Program Coordinators) and Committee members, you will be the first to use the system for Spring 2011 Applications. Given that you have already begun to process Spring 2011 Applications under the existing process, Grad Admissions, upon signing off on the testing, will push those “already processed” applications through the system ‘beginning to end” so that you do not have to revisit these applications and will then turn the system over to you to begin processing Applications. As I said, we are hoping to do this Monday or Tuesday of next week.
At that point, you will be asked to check your ready for Review folders each morning (or how ever often you have decided to do so) and annotate and sign (GPD) the Profile Sheets and then forward them back to Grad Admissions. These will then be processed and letters sent to the applicants accordingly. THESE WILL BE OFFICAL DECISSIONS.
Barb and I will reach out again at the beginning of next week to let you know how testing has gone and when you should begin processing application via ImageNow.
As ever, please do not hesitate to call should you have any questions. We are at ext. 4227.
Again, I and Grad Admissions would like to thank you all for your time and helping us to make this Document Imaging implementation a successful one.
Daniel Bedard, PMP
University of Massachussetts, Lowell
Administrative Systems Integration ( ASI)
One University Ave.
P: (978) 934-(2718) | F: (978) 934-4012 | Web: http://isis.uml.edu